The scheme lists the documents you need to submit with your subsidy application. In addition, this page contains other relevant documents for the administration and implementation of your project.
Formats and downloads
Applications
- format activities plan (categories 2, 3, 4)
- format budget (categories 2, 3, 4)
- proof of bank account number and account holder (categories 1, 2, 3, 4)
- where applicable, an authorisation form (categories 1, 2, 3, 4)
Accountability
Control protocol (category 4)
available ASAP
Obligations of the subsidy applicant
The subsidy recipient is required to carry out the activity or activities as described in the subsidy decision and to comply with the obligations set out in the subsidy scheme. You are expected to notify us immediately if the implementation proceeds differently and you are unable to comply with this.
For activities pursuant to article 5 paragraphs 2, 3 and 4 (initiatives with a subsidy equal to or greater than USD 10,000), you must keep an hours administration if you, as the applicant, incur costs yourself. Costs for salaried employees must be accounted for in the payroll administration if requested.
If volunteers carry out the activity then a volunteering agreement must be concluded with them. Here too, accountability can be requested.
Invoices and payment receipts are available in your financial administration.
Accountability
A subsidy up to USD 25,000 (categories 1 and 2) is determined ex officio. This means that after the subsidy-eligible activities have been carried out (within one year), the subsidy is determined without any specific accountability being required. There is an exception to this rule. Implementation of Policy will conduct a spot check to determine whether the results of your project comply with the subsidy obligations.
If you are selected in the spot check then it is expected of you that you can demonstrate the output of your project, the so-called ‘performance’. This means that, when requested, you must submit obtained diplomas or certificates of participation in a course or training programme, documentary evidence of costs incurred (invoices), and any other results or products, e.g. photographs. A digital space will be made available by the Central Government for this purpose.
A subsidy greater than or equal to USD 25,000 is granted in the form of a maximum amount for a performance unit yet to be delivered. Accountability is rendered for the total services provided and the costs incurred.
For the subsidy for medium-scale (category 3) and large-scale initiatives (category 4), a subsidy exceeding USD 25,000, the subsidy applicant must submit an application for subsidy determination using the electronic form provided for this purpose at the subsidy portal. This form will be available once the subsidy allocation for the relevant period has been finalised.
The application for subsidy determination must be accompanied by the documents specified in the form, including in any case:
a. a final report on the implementation and results of the activities; and
b. for category 4 applications, an audit opinion is also required.
You can find more information about subsidy determination in the subsidy scheme and the BZK Subsidies Framework Decree
Relevant documents
Manual Project Administration
available ASAP.
Menu
available ASAP.
Manual Subsidy Portal Implementation of Policy